(Updated February 28, 2025)
Moving is a big step — especially when you’re moving out of state. Before you dive into packing, it’s important to understand what your move will actually cost. Accurately estimating your moving expenses helps you set a realistic budget and avoid unwelcome last-minute surprises.
For the most precise estimate, nothing compares to speaking directly with a professional mover. They know the business inside and out.
But if you’d like to understand how a moving cost estimate is created, this article — along with the moving cost calculator below — will help you get started. We’ll walk you through the factors that affect moving costs, give you some ballpark figures, share practical tips for saving money, and help you confidently plan your budget.
Estimate Your Moving Costs
So, how much will your move cost? There’s unfortunately no simple answer to that question. Everyone’s move is different, and the many variables involved mean costs can vary widely.
Moving Cost Calculator
The calculator below is a good place to start your research. It uses a few pieces of information — including your origin and destination zip codes, and the number of bedrooms you’re planning to move — to create a personalized estimate of your projected costs. Combined with the information in this article, this tool can provide a useful starting point. But keep in mind that it’s just that — a starting point. For the most accurate estimate, you’ll want to speak directly with a professional mover.
Get your moving quote
For a fast and accurate quote, call one of our Relocation Specialists at (800) 356-1855
What Goes Into Estimating Moving Costs?
A move isn’t just about the amount of stuff you have to transport. Several factors are involved in estimating moving costs and determining the final price.
How do you calculate moving charges? You can calculate moving charges by making an accurate inventory of your belongings and factoring in how far you’re moving. But consulting a professional mover for a tailored quote will get you the most accurate estimate. |
How do you calculate your moving price? Let’s break down the variables involve:
How much stuff you’re moving, and the weight of your stuff
This may be an obvious one, but the more belongings you’re moving, the higher your costs will be. The number of boxes, furniture pieces, and large items determines the size of the rental truck or the space needed on a full-service mover’s vehicle. Get an accurate inventory of everything you’re moving for a reliable estimate.
If you’re moving with a full-service mover, estimating the weight of your items is part of the quote process. They will usually send a moving consultant to your home to take an inventory. Sometimes you can complete this process over the phone or via an app.
If you're renting a moving truck or moving container, you can estimate the truck or container size based on the number of rooms and how lightly or furnished the rooms are. Moving consultants are usually available to walk you through the estimate as well.
Whether or not you have specialty items to move
If your move includes specialty items like a piano, pool table, hot tub, safe, motorcycle, or wine collection, you will likely incur additional charges. These items require extra care, equipment, or handling expertise, which adds to the overall cost.
How far you’re moving
The distance between your current home and your new one has a direct impact on costs. For long-distance moves, fuel charges, tolls, and accommodations may also need to be factored in.
What moving service you choose
The type of moving service you choose strongly impacts your overall costs. If you’re considering a DIY move, be sure to calculate expenses like fuel, mileage fees, insurance, and lodging. You also need to consider a cost that’s often overlooked by DIY movers — your time and labor.
Full-service movers may come with a higher upfront cost than a DIY move, but they also make it easier to estimate moving costs accurately, as all expenses are bundled into a single quote.
Prices can vary significantly between moving companies, so we recommend obtaining quotes from at least three providers. If you’re planning a long-distance move, be sure to consider companies that specialize in such moves and are equipped for the logistical challenges involved.
When you move
Timing plays a big role in estimating moving costs. Planning your move for peak times — summer months and weekends throughout the year are especially busy — will generally mean higher prices due to increased demand. Consider moving mid-week or during the off-season to save money.
Where you’re moving
The place you’re moving to or from also influences your costs. Urban areas often require permits for parking a moving truck, and navigating narrow streets and tight spaces will increase labor charges. For example, moving into a high-rise building in downtown Chicago will cost more than moving to a suburban home with driveway access.
Moving supplies
Packing materials like boxes, tape, bubble wrap, and furniture covers can add up. Explore whether your moving company can offer discounted rates on needed supplies. You’ll also want to budget for specialty items, like mattress bags or dish packing kits, which increase costs.
Coverage during your move
Protect your belongings! Basic liability coverage is usually included in a move, but for high-value or delicate items, you may need additional insurance.
Additional fees and expenses
Some costs may not be immediately obvious but will impact your overall budget significantly. Consider the following “hidden” costs that can affect your final bill:
Fuel charges for rental trucks
Tolls along the route
Temporary storage fees if there’s a delay in moving into your new home
Extra labor costs for stairs or long carry distances
Keeping these factors in mind means you’ll be better equipped to estimate moving costs and plan your move without unnecessary stress.
Estimated Moving Costs for Local Moves
For local moves — those under 100 miles — moving costs depend on factors like the size of your home, the type of service you choose, and any specialty items involved. The chart below provides a rough estimate of moving costs to help you start planning.
Keep in mind that these figures are just a guideline. For a more accurate estimate tailored to your situation, it’s best to consult with a moving professional.
Estimated Moving Costs for a Local Move: Denver to Colorado Springs (70 miles)*
Home Size / Move Type | 1-Bed Home | 2-Bed Home | 3-Bed Home |
DIY with a Rental Truck** | $95–$133 | $100–$147 | $116–$174 |
Full-Service Movers | $853–$2,519 | $1,188–$3,506 | $1,439–$3,507 |
*According to Movebuddha.com, July 2025.
**Does not include fuel costs. Additional fees and expenses may apply.
Estimated Moving Costs for Long-Distance Moves
Long-distance moves, spanning over 100 miles, are trickier and more expensive compared to local moves. The chart below provides a rough estimate of moving costs so you can know what to expect. Of course, to get the most accurate quote, contact a professional mover.
If you’re considering a DIY move, make sure to account for extra expenses like fuel, packing supplies, tolls, and accommodations. Full-service movers bundle these costs into the final quote so it’s easier to estimate moving costs and budget accurately. Consider also the harder-to-quantify costs of your labor and time involved in a DIY move.
Estimated Moving Costs for a Long-Distance Move: LA to Dallas (1,450 miles)*
Home Size / Move Type | 1-Bed Home | 2-Bed Home | 3-Bed Home |
DIY with a Rental Truck** | $1,147–$2,027 | $1,145–$2,151 | $1,337–$2,436 |
Full-Service Movers | $3,091–$5,973 | $3,405–$7,021 | $4,876–$8,038 |
*According to Movebuddha.com, July 2025.
**Does not include fuel costs. Additional fees and expenses may apply.
How to Cut Down on Moving Costs
Moving long-distance is a big undertaking and costs can be significant. However, planning strategically and making smart decisions can substantially reduce your costs. Here are some practical tips:
Declutter before your move
One of the best ways to cut costs is to move fewer items. Take the time to declutter your belongings before packing. Donate, sell, or recycle items you no longer need. This reduces the weight and volume of your load, saving money on labor, truck space, and packing supplies.
Be accurate when creating your inventory
The more precise you are with your inventory, the more accurate your estimated moving costs will be. Double-check spaces like attics, basements, and sheds to confirm nothing is left off your list. Adding unexpected items later — or buying new furniture right before your move — will lead to higher costs than you planned for.
Get at least three separate quotes when choosing a moving company
Prices vary significantly between moving companies, so it’s worth shopping around. Request quotes from at least three movers and compare what each includes. And be thorough. Ask questions and be sure to inquire about additional fees for services like packing, storage, or specialty items to avoid surprise expenses later. But remember — cheaper isn’t always better, and especially in the case of moving brokers out outright scams, a low price tag can be a red flag.
Read reviews and choose a moving company with a good track record
The cheapest option isn’t always the best. Look for companies with strong customer reviews and a reputation for reliability. Paying slightly more for a company with a proven track record will save you from dealing with damaged or lost items — and the stress that comes with it.
Be flexible with your moving date
Timing has a big impact on your calculated moving costs. Moving during the off-season (fall or winter) or mid-week saves money since demand is lower. If your schedule allows, adjust your timeline to take advantage of these cost-saving opportunities.
Do some of the work yourself, even if you’re working with professional movers
Consider handling parts of the move on your own, such as packing, disassembling furniture, or loading smaller items into your vehicle. By leaving only the heavy lifting to professionals, you’ll cut down on labor costs.
Use free or discounted packing supplies
Instead of buying all new packing materials, look for free or low-cost options. Local retail stores, online marketplaces, or friends may have boxes and supplies you can use. Investing in reusable materials, such as clothes and linens for extra padding, can also help keep costs low.
Calculate Moving Costs Accurately
Online moving costs calculators help you get started, but for the most accurate estimate, work with a professional mover.
With Colonial Van Lines, creating an inventory is simple — use our moving app to upload photos or videos of your belongings. Our experts will review your details and provide a custom estimate. With over 50 years of experience, our team knows how to deliver accurate, reliable quotes.
Ready to get started? Get your free quote here.